Congratulations: It’s time to send your top candidate an offer! In the email, make it clear that you’re offering them the position, tell them how excited you are to bring them on, and give them a deadline to get back to you.
Attach a copy of their contract for them to sign, or include a link if you’re using a third-party service like DocuSign, HelloSign, or WeAreIndy.
Here are the basics of what needs to be included in your VA’s contract:
Define the scope
Hours
Types of tasks
Availability they should have
Time zones
Payment terms
Their rate
How frequently they bill
How they should bill
Termination notice terms
Two weeks notice is acceptable, but four weeks notice gives your VA more time to prepare their finances/find more clients and gives you time to find a new VA.
Start date (and end date if the project is short-term)
NDA
IP assignment
These are the main elements of an effective contract. However, you should do some research to make sure all your bases are covered, especially if you’re hiring an independent VA. If anything goes wrong, your contract ensures that both you and your VA are protected. Check out this great blog post for some more information on what needs to be included in VA contracts.
If you decide to go the agency route, they’ll have a default contract for you and your VA. Be sure to review that contract carefully to make sure the terms work for you. If you want something tweaked, you’ll need to consult with the agency to see what’s possible.
Regardless of whether you draft your contract from scratch, use a template from a service, or get a contract from an agency, you must have a lawyer review the proposed contract before you send it to your VA.
Before you can embark on a new relationship with a VA, you need to make the offer and get a signed contract in your hands. We reviewed:
How to make an offer to the candidate you want to hire
What needs to be included in their contract
The basics of how to write an effective contract
Where you can find more information about writing a VA contract
And how to get that contract to your new VA
You have a VA. Congratulations! Next up, we’ll focus on establishing some systems to ensure a smooth onboarding process.